MsWord Introductions

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MEMORY DEVICE

Storage: Computer can store a huge amount of data for the future use in auxiliary device like floppy disk, hard disk or compact disk. The storing capacity of computer is expressed in bytes. Normally one bytes store one character of data.

0.1	1 bit
4 bits	1 nibble
8 bits	1 byte
1 byte	1 character

	1 Megabyte (MB)
	1 Gigabyte (GB)
1024 GB	1 Terabyte (TB)

There are mainly two types of memory:

PRIMARY MEMORY: This is the main memory of the computer. This memory is used frequently by the CPU for execution of the instructions. There are two types of Primary Memory:

· RAM: RAM Stands for Random Access Memory. Initially every task is stored in Ram & then executed or stored in Hard Disk. It stores data temporarily. It ranges from 64 MB to 16 GB.

· ROM: ROM stands for Read Only Memory. It is a programming chip, where all the system information are recorded & can’t be changed.

SECONDARY MEMORY: These are storage devices & are used to save the programs files permanently. There are different types of Secondary Memory. They are:

· Hard disk

· Floppy disk

· CD / DVD

· Pen Drive

KEYBOARD LAYOUT AND DATA ENTRY

ENTER or RETURN - Moves the cursor down one line and to the left margin. Enter also processes commands such as choosing an option in a dialog (message) boxes and submitting a form.
DEL or DELETE - Deletes the character at cursor and/or characters to the right of the cursor and all highlighted (or selected) text.
BKSP or BACKSPACE - Deletes the character to the left of cursor and all highlighted text.
SPACE BAR - Moves the cursor one space at a time to the right
SHIFT KEY - Use the shift keys to type capital letters and to type the upper character on keys with two characters on them.
CAPS LOCK - Locks the keyboard so it types capital letters (a light goes on when caps lock is on)
TAB - Moves the cursor five spaces to the right (number of spaces are usually adjustable). Tab moves to the next field in a form or table (Shift-Tab for previous field).
ESC or ESCAPE - Cancels a menu or dialog box
ARROW KEYS - Moves the cursor around document without changing text
FUNCTION KEYS or F KEYS - Access commands by themselves or in combination with the three command keys; CTRL, SHIFT, and ALT

SOFTWARE

Software is any set of instructions that tells the hardware what to do. It is what guides the hardware on how to accomplish each task.

Software can be divided into three big categories: Operating systems, Programs and Data.

The operating System: This takes care of the processor and the motherboard, of controlling the computer hardware and the human-computer interaction. There are currently three widely used operating systems:

§ Microsoft Windows (with its versions, XP, Vista, Windows 7 and Windows 8 etc.) which is the market lea

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MICROSOFT
OFFICE

INTRODUCTION TO MICROSOFT WORD

Before you begin creating documents in Word, you may want to set up your Word environment and become familiar with a few key tasks such as how to minimize and maximize the Ribbon, configure the Quick Access toolbar, display the ruler, and use the Word Count and Zoom tools.

To Minimize and Maximize the Ribbon:

Right-click anywhere in the main menu.
Select Minimize the Ribbon in the menu that appears. This will toggle the Ribbon on and off.

The check mark beside Minimize the Ribbon indicates the feature is active.
The new, tabbed Ribbon system replaces traditional menus in Word 2007. It is designed to be responsive to your current task and easy to use; however, you can choose to minimize the Ribbon if you would prefer to use different menus or keyboard shortcuts.

To Add Commands to the Quick Access Toolbar:

Click the arrow to the right of the Quick Access toolbar.
Select the command you wish to add from the drop-down list. It will appear in the Quick Access toolbar.

The Save, Undo, and Redo commands appear by default in the Quick Access toolbar. You may wish to add other commands to make using specific Word features more convenient for you.

To Display or Hide the Ruler:

Click the View Ruler icon over the scrollbar.

The View Ruler icon works as a toggle button to turn the ruler on and off.

 penWord 2007 on your computer. A new blank document will appear on the screen.

 Make sure your Ribbon is maximized.

 Display the Ruler.

 Add any commands you wish to the Quick Access toolbar.
 CloseWord without saving the document.

TEXT BASICS

It is important to know how to perform basic tasks with text when working in a word processing application. In this lesson you will learn the basics of working with text including how to insert, delete, select, copy, paste, drag and drop text.

WORKING WITH TEXT

To Insert Text:

Move your mouse to the location you wish text to appear in the document.
Left-click the mouse. The insertion point appears.
Type the text you wish to appear.

To Delete Text:

Place your cursor next to the text you wish to delete.
Press the Backspace key on your keyboard to delete text to the left of the cursor.
Press the Delete key on your keyboard to delete text to the right of the cursor.

To Select Text:

Place the insertion point next to the text you wish to select.
Left-click your mouse and while holding it down, drag your mouse over the text to select it.
Release the mouse button. You have selected the text. A highlighted box will appear over the selected text.

When you select text or images in Word, a hover toolbar with formatting options appears. This makes formatting commands easily accessible, which may save you time.

To Copy and Paste Text:

Select the text you wish to copy.
Click the Copy command on the Home tab.
Place your insertion point where you wish the text to appear.
Click the Paste command on the Home tab. The text will appear.

To Drag and Drop Text:

Select the text you wish to copy.
Left-click your mouse and drag the text to the location you wish it to appear. The cursor will have a text box under it to indicate that you are moving text.
Release the mouse button and the text will appear.

If text does not appear in the exact location you wish, you can click the Enter key on your keyboard to move the text to a new line.

Drag and drop it to another location in the document.
Select the entire document.
Change the font style, size, and color.

SAVING DOCUMENTS

It is important to know how to save the documents you are working with. There are many ways you share and receive documents, which will affect how you need to save the file.

Are you downloading the document? Saving it for the first time? Saving it as another name? Sharing it with someone that does not have Word 2007? All of these things will affect how you save your Word documents. In this lesson you will learn how to use the save and save as commands, how to save as a Word 97-2003 compatible document, and how to save as a PDF.

How to Save Documents

To Use the Save As Command:

Click the Microsoft Office Button.
Select Save As Word Document. The Save As dialog box appears.
Select the location you wish to save the document using the drop-down menu.
Enter a name for the document
Click the Save button.

To Use the Save Command:

Click the Microsoft Office Button.
Select Save from the menu.

Using the Save command saves the document in its current location using the same file name. If you are saving for the first time and select Save, the Save As dialog box will appear.

To Save As Word 97 - 2003 Document:

Click the Microsoft Office Button.
Select Save As Word 97-2003 Document.
Select the location you wish to save the document using the drop-down menu.
Enter a name for the document.
Click the Save button.

To Download the PDF Extension:

Click the Microsoft Office Button.
Select Save As Find add-ins for other file formats. This will open your web browser to the Microsoft site.
Follow the instructions on the Microsoft site for downloading the extension.

To Save As a PDF:

Click the Microsoft Office Button.
Select Save As PDF. The Save As dialog box will appear.
Select the location you wish to save the document using the drop-down menu.
Enter a name for the document.
Click the Publish button.

PROOFING FEATURES

Worried about making mistakes when you type? Don't be. Word provides you with several proofing features that will help you produce professional, error-free documents. In this lesson you will learn about the various proofing features, including the Spelling and Grammar tool.

Various Line Colors:

By default, Word automatically checks your document for spelling and grammar errors. These errors are indicated by colored wavy lines.

The blue line indicates a contextual spelling error.

o A contextual spelling error is when an incorrect spelling of a word is chosen. For example, if I write, "Deer Mr. Theodore," at the beginning of a letter, deer is a contextual spelling error because I should have used dear. Deer is spelled correctly, but it is used incorrectly in this letter.

The red line indicates a misspelled word.
The green line indicates a grammar error.

To Use the Spelling Check Feature:

Right-click the underlined word. A menu will appear.
Select the correct spelling of the word from the listed suggestions.
Left-click your mouse on the word. It will appear in the document.

You can choose to Ignore an underlined word, add it to the dictionary, or go to the Spelling dialog box.

To Use the Grammar Check Feature:

Right-click the underlined word. A menu will appear.
Select the correct word from the listed suggestions.
Left-click your mouse on the word. It will appear in the document.

You can also choose to Ignore an underlined word, go to the Grammar dialog box, or find out more information about the word and its usage.

You can also wait and run the spelling and grammar check after completing the document. Click the Spelling & Grammar command on the Review tab.

PRINTING

Once you complete your document, you may want to print it for various reasons. This lesson covers the three basic features of printing in Word including Print Preview, Quick Print, and traditional Print.

To Preview the Document Before Printing:

Click the Microsoft Office Button.
Select Print Print Preview. The document opens in Print Preview format.
Click Print to print the document or Close Print Preview to exit the preview format and make changes to the document.

In Print Preview format, you can do many tasks including:

Modify the margins
Change page orientation
Change the page size
Zoom in and out to view various parts of the document
View multiple pages
Access Word Options to change many Word settings
And more

To Print:

Click the Microsoft Office Button.
Select Print Print. The Print dialog box appears.
Select the pages you would like to print -- either all pages or a range of pages.
Select the number of copies.
Check the Collate box if you are printing multiple copies of a multi-page document.
Select a printer from the drop-down list.
Click OK.

To Print via Quick Print:

Click the Microsoft Office Button.
Select Print Quick Print.
The document automatically prints to the default printer.

CREATING A NEW DOCUMENT

In addition to working with existing documents, you will want to be able to create new documents. Each time you open Word, a new, blank document appears; however, you will also need to know how to create new documents while an existing document is open.

To Create a New, Blank Document:

Click the Microsoft Office Button.
Select New.The New Document dialog box appears.
Select Blank document under the Blank and recent section. It will be highlighted by default.
Click Create. A new, blank document appears in the Word window.

FORMATTING TEXT

To create and design effective documents, you need to know how to format text. In addition to making your document more appealing, formatted text can draw the reader's attention to specific parts of the document and help communicate your message.

In this lesson you will learn to format the font size, style, and color; and use the Bold, Italic, Underline, and Change Case command

To Format Font Size:

Select the text you wish to modify.
Left-click the drop-down arrow next to the font size box on the Home tab. The font size drop-down menu appears.
Move your cursor over the various font sizes. A live preview of the font size will appear in the document.
Left-click the font size you wish to use. The font size will change in the document.

To Format Font Style:

Select the text you wish to modify.
Left-click the drop-down arrow next to the font style box on the Home tab. The font style drop-down menu appears.
Move your cursor over the various font styles. A live preview of the font will appear in the document.
Left-click the font style you wish to use. The font style will change in the document.

To Format Font Color:

Select the text you wish to modify.
Left-click the drop-down arrow next to the font color box on the Home tab. The font color menu appears.
Move your cursor over the various font colors. A live preview of the color will appear in the document.
Left-click the font color you wish to use. The font color will change in the document.

Your color choices aren't limited to the drop-down menu that appears. Select More Colors at the bottom of the list to access the Colors dialog box. Choose the color that you want and click OK.

To Use the Bold, Italic, and Underline Commands:

Select the text you wish to modify.
Click the Bold, Italic, or Underline command in the Font group on the Home tab.

To Change the Text Case:

Select the text you wish to modify.
Click the Change Case command in the Font group on the Home tab.
Select one of the case options from the list.

To Change Text Alignment:

Select the text you wish to modify.
Select one of the four alignment options from the Paragraph group on the Home tab.

Align Text Left: Aligns all the selected text to the left margin.
Center: Aligns text an equal distance from the left and right margins.
Align Text Right: Aligns all the selected text to the right margin.
Justify: Justified text is equal on both sides and lines up equally to the right and left margins. Traditionally many books, newsletters, and newspapers use full-justification.

WORKING WITH TEXT BOXES

You may want to insert a text box into your document to draw attention to specific text or so that you have the ability to easily move text around within a document.

In this lesson you will learn how to insert a text box and how to format it in various ways including resizing and moving it, and changing the text box shape, color, and outline.

To Insert a Text box:

Select the Insert tab on the Ribbon.
Click the Text Box command in the Text group.
Select a Built-in text box or Draw Text Box from the menu.
If you select Built-in text box, left-click the text box you wish to use and it will appear in the document.
OR
If you select Draw Text Box, a crosshair cursor will appear. Left-click your mouse and while holding it down, drag your mouse until the text box is the desired size.
Release the mouse button.

To Change Text Box Style:

Select the text box. A new Format tab appears with Text Box Tools.

Select the Format tab.
Click the More drop-down arrow in the Text Box Style group to display more style options.
Move your cursor over the styles and Live Preview will preview the style in your document.
Left-click a style to select it.

To Change Shape Fill:

Select the text box. A new Format tab appears with Text Box Tools.
Click the Shape Fill command to display a drop-down list.
Select a color from the list, choose No Fill, or choose one of the other options.

To Change the Shape Outline:

Select the text box. A new Format tab appears with Text Box Tools.
Click the Shape Outline command to display a drop-down list.
Select a color from the list, choose No Outline, or choose one of the other options.

To Change the Text Box Shape:

Select the text box. A new Format tab appears with Text Box Tools.
Click the Change Shape command to display a drop-down list
Select a shape from the list.

To Move a Text Box:

Left-click the text box. Your cursor becomes a cross with arrows on each end.
While holding the mouse button, drag the text box to the desired location on the page.
Release the mouse button.

To Resize a Text Box:

Select the text box.
Left-click one of the blue sizing handles.
While holding down the mouse button, drag the sizing handle until the text box is the desired size.

If you drag the blue sizing handles on any of the 4 corners, the text box will resize in the same proportions. The sizing handles on the top or bottom of the text box will allow you to resize vertically, while the handles on the left and right sides will resize the text box horizontally.

INSERTING CLIP ART

You may want to insert various types of illustrations into your documents to make them more visually appealing. Illustrations include ClipArt, Pictures, SmartArt, Charts, and more.

To Locate Clip Art:

Select the Insert tab.
Click the Clip Art command in the Illustrations group.
The Clip Art options appear in the task pane on the right.
Enter keywords in the Search for:field that are related to the image you wish to insert.
Click the drop-down arrow next to the Search in: field.
Select Everywhere to ensure that Word searches your computer and its online resources for an image that meets your criteria.
Click the drop-down arrow in the Results should be: field.
Deselect any types of images you do not wish to see.
Click Go.

To Insert Clip Art:

Review the results from a clip art search.
Place your insertion point in the document where you wish to insert the clip art.
Left-click an image in the task pane. It will appear in the document.
OR
Left-click the arrow next to an image in the task pane.
Select Insert, Copy, or any of the other options on the list.

WORKING WITH SHAPES

You can add a variety of shapes to your document including arrows, callouts, squares, stars, flowchart symbols and more. Want to off-set your name and address from the rest of your resume? Use a line. Need to show the progress of a document through your office? Use a flow chart. While you may not need shapes in every document you create, they can add visual appeal and clarity to many documents.

To Insert a Shape:

Select the Insert tab.
Click the Shape command.
Left-click a shape from the menu. Your cursor is now a cross shape.
Left-click your mouse and while holding it down, drag your mouse until the shape is the desired size.
Release the mouse button.

To Change Shape Style:

Select the shape. A new Format tab appears with Drawing Tools.

Click the More drop-down arrow in the Shapes Style group to display more style options.
Move your cursor over the styles and Live Preview will preview the style in your document.
Left-click a style to select it.

To Change the Shape Fill Color:

Select the shape. A new Format tab appears with Drawing Tools.
Click the Shape Fill command to display a drop-down list.
Select a color from the list, choose No Fill, or choose one of the other options.

To Change the Shape Outline:

Select the shape. A new Format tab appears with Drawing Tools.
Click the Shape Outline command to display a drop-down list.
Select a color from the list, choose No Outline, or choose one of the other options.

To Change to a Different Shape:

Select the shape. A new Format tab appears with Drawing Tools.
Click the Change Shape command to display a drop-down list.
Select a shape from the list.

To Change Shadow Effects:

Select the Format tab.
Left-click the Shadow Effects command.
Move your mouse over the menu options. Live Preview displays how it will appear in your document.
Click an option to select the shadow effect.

Select Shadow Color from the menu and choose a color from the palette to change the color of the shadow on your shape.

To Change 3D Effects:

You cannot add a 3D effect to all shapes.

Select the Format tab.
Left-click the 3-D Effects command.
Move your mouse over the menu options. Live Preview displays how it will appear in your document.

Click an option to select the 3-D effect.

After you have chosen a 3D effect, you can also change some other elements of your shape including the color, depth, direction, lighting, and surface of the 3D effect on your shape. This can change the way the shape looks dramatically. You can access these options by clicking the 3D Effects command.

Working with Lists

Bulleted and numbered lists can be used in your documents to arrange and format text to draw emphasis. In this lesson, you will learn how to modify existing bullets, insert new bulleted and numbered lists, and select symbols as bullets.

To Insert a New List:

Select the text that you want to format as a list.
Click the Bullets or Numbering commands on the Home tab.
Left-click the bullet or numbering style you would like to use. It will appear in the document.
Position your cursor at the end of a list item and press the Enter key to add an item to the list.

To remove numbers or bullets from a list, select the list and click the Bullets or Numbering commands.

To Select an Alternate Bullet or Numbering Style:

Select all of the text in an existing list.
Click the Bullets or Numbering commands on the Home tab.
Left-click to select an alternate bullet or numbering style.

Bulleted Lists

To Use a Symbol as a Bullet:

Select an existing list.
Click the Bullets command.
Select Define New Bullet from the list. The Define New Bullet dialog box appears.
Click the Symbol button. The Symbol dialog box appears.

Click the Font: drop-down box and select a font category
Left-click a symbol to select it.
Click OK. The symbol will now appear in the Preview section of the Define New Bullet dialog box.
Click OK to apply the symbol to the list in the document.

You can use a picture as a bullet. Click the Picture button in the Define New Bullet dialog box, and then locate the image file on your computer.

To Change the Bullet Color:

Select an existing list.
Click the Bullets command.
Select Define New Bullet from the list. The Define New Bullet dialog box appears.
Click the Font button. The Font dialog box appears.
Click the Font color: drop-down box.
Left-click a color to select it.
Click OK. The bullet color will now appear in the Preview section of the Define New Bullet dialog box
Click OK to apply the bullet color to the list in the document.

You can also change the bullet font and formatting in the Font dialog box.

LINE AND PARAGRAPH SPACING

An important part of creating effective documents lies in the document design. As part of designing the document and making formatting decisions, you will need to know how to modify the spacing. In this lesson, you will learn how to modify the line and paragraph spacing in various ways.

To Format Line Spacing:

Select the text you want to format.
Click the Line spacing command in the Paragraph group on the Home tab.
Select a spacing option.

Select Line Spacing Options. The Paragraph dialog box appears.
Use the Line spacing drop-down menu to select a spacing option.
Modify the before and after points to adjust line spacing, as needed.
Click OK.

Paragraph Spacing

Just as you can format spacing between lines in your document, you can also choose spacing options between each paragraph. Typically, extra spaces are added between paragraphs, headings, or subheadings. Extra spacing between paragraphs adds emphasis and makes a document easier to read.

To Format Paragraph Spacing

Click the Line spacing command on the Home tab.
Select Add Space Before Paragraph or Remove Space After Paragraph from the menu. If you don't see the option you want, click on Line Spacing Options to manually set the spacing (see below).

Select Line Spacing Options. The Paragraph dialog box appears.
Change the Before and After points in the Paragraph section.
Click OK.

Line spacing is measured in lines or points, which is referred to as leading. When you reduce the leading, you automatically bring the lines of text closer together. Increasing the leading will space the lines out, allowing for improved readability.

MODIFYING PAGE LAYOUT

You may find that the default page layout settings in Word are not sufficient for the document you wish to create, in which case you will want to modify those settings. In addition, you may want to change the page formatting depending on the document you are creating.

To Change Page Orientation:

Select the Page Layout tab.
Click the Orientation command in the Page Setup group.
Left-click either Portrait or Landscape to change the page orientation.

Landscape format means that everything on the page is oriented horizontally and portrait format is oriented vertically.

To Change the Paper Size:

Select the Page Layout tab.
Left-click the Size command and a drop-down menu will appear. The current paper size is highlighted.
Left-click a size option to select it. The page size of the document changes.

To Format Page Margins:

Select the Page Layout tab.
Click the Margins command. A menu of options appears. Normal is selected by default.
Left-click the predefined margin size you want.

Select Custom Margins from the menu. The Page Setup dialog box appears.
Enter the desired margin size in the appropriate fields.

You can always access the Page Setup dialog box by clicking the small arrow in the bottom-right corner of the Page Setup group. The dialog box should look familiar to people who have used previous versions of Word.

To Insert a Break:

Place your insertion point where you want the break to appear.
Select the Page Layout tab.
Click the Breaks command. A menu appears
Left-click a break option to select it. The break will appear in the document.

Why would you need to use a break? Each type of break serves a different purpose and will affect the document in different ways. Page breaks move text to a new page before reaching the end of a page, while section breaks create a barrier between parts of the document for formatting purposes. Column breaks split text in columns at a specific point. Practice using the various break styles to see how they affect the document.

WORKING WITH PICTURES

Pictures can be added to Word documents and then formatted in various ways. The picture tools in Word 2007 make it easy to incorporate images into your documents and modify those images in innovative ways.

To Insert a Picture:

Place your insertion point where you want the image to appear.
Select the Insert tab.
Click the Picture command in the Illustrations group. The Insert Picture dialog box appears.
Select the image file on your computer.
Click Insert and it will appear in your document.

Left-click a corner sizing handle, and while holding down the mouse button, resize the image. The image retains its proportions.

To Wrap Text Around an Image:

Select the image.
Select the Picture Tools Format tab.
Click the Text Wrapping command in the Arrange group.

Left-click a menu option to select it. In this example, we selected Tight.
Move the image around to see how the text wraps for each setting.
The Position button has pre-defined text wrapping settings. The Position button is to the left of the Text Wrapping button.
Click the Position button and a drop down list of text wrapping options will appear. Hover over an option to see what it does.

If you can’t get your text to wrap the way you wish, click the Text Wrapping command and select More Layout Options from the menu. You can make more precise changes in the Advanced Layout dialog box that appears.

To Crop an Image:

Select the image.
Select the Format tab.
Click the Crop command. The black cropping handles appear.
Left-click and move a handle to crop an image.
Click the Crop command to deselect the crop tool.

To Compress a Picture:

Select the picture.
Select the Format tab.
Click the Compress Pictures command in the Adjust group. A dialog box appears.
Click the Options button to access the Compression Setting dialog box.
Choose the target output
Change any of the default picture settings you wish.
Click OK in the Compression Settings dialog box.
Click OK in the Compress Pictures dialog box.

Other Picture Tools

There are many other things you can do to modify a picture. From the Format tab, some of the other useful commands include:

Change Picture command: Select a new picture from your computer.
Reset Picture command: Revert to original image.
Brightness command: Adjust the brightness of the image.
Color command: Adjust the contrast of the image from light to dark.
Recolor command: Modify the color in a variety of ways including Black and white, sepia, pink, purple, and more.

To Change the Shape of a Picture:

Select the picture.
Select the Format tab.
Click the Picture Shape icon. A menu appears.

Left-click a shape to select it.

To Apply a Picture Style:

Select the picture.
Select the Format tab.
Click the More drop-down arrow to display all the picture styles.
Hover over a picture style to display a Live Preview of the style in the document.

Left-click a style to select it.

To Add a Border to a Picture Manually:

Select the picture.
Select the Format tab.
Left-click the Picture Border command and select a color.

Select Weight from the menu and choose a line weight.

COLUMNS AND ORDERING

Two useful formatting features in Word are the columns and ordering commands. Columns are used in many types of documents, but are most commonly used in newspapers, magazines, academic journals, and newsletters. Ordering is the process of layering two or more shapes so that they appear in a certain way. For example, if you have two shapes that overlap and want one shape to appear on top, you will have to order the shapes.

To Add Columns to a Document:

Select the text you want to format.
Select the Page Layout tab.
Left-click the Columns command.
Select the number of columns you would like to insert.

Click the Show/Hide command on the Home tab to display the paragraph marks and breaks.

To Change the Order of Objects:

Right-click the object you wish to move. In this example, click the shape.
In the menu that appears, select Order.

Select a menu option that will arrange the item in the desired way. In this example, select Send Behind Text.
The text and image are now displayed layered on top of the shape.

WORKING WITH HEADERS AND FOOTERS

You can make your document look professional and polished by utilizing the header and footer sections. The header is a section of the document that appears in the top margin, while the footer is a section of the document that appears in the bottom margin. Headers and footers generally contain information such as page number, date, document name, etc.

To Insert a Header or Footer:

Select the Insert tab.
Click either the Header or Footer command. A menu appears with a list of built-in options you can use.
Left-click one of the built-in options and it will appear in the document.OR
Left-click Blank to select it.

The Design tab with Header and Footer tools is active.

Type information into the header or footer.

To Insert the Date or Time into a Header or Footer:

With the header or footer section active, click the Date & Time command.
Select a date format in the dialog box that appears.
Click OK. The date/time now appears in the document.

Other Header and Footer Options

There are many other header and footer options that you can use to design these sections of your document. From the Header and Footer Tools Design tab, you can see all your design options.

WORKING WITH TABLES

A table is a grid of cells arranged in rows and columns. Tables can be customized and are useful for various tasks such as presenting text information and numerical data.

To Convert Existing Text to a Table:

Select the text you wish to convert.
Select the Insert tab.
Click the Table command.
Select Convert Text to Table from the menu. A dialog box appears.
Choose one of the options in the Separate text at: section. This is how Word knows what text to put in each column.
Click OK. The text appears in a table.

To Add a Row Above an Existing Row:

Place the insertion point in a row below the location you wish to add a row.
Right-click the mouse. A menu appears.
Select Insert Insert Rows Above.

A new row appears above the insertion point.

You can also add rows below the insertion point. Follow the same steps, but select Insert Rows Below from the menu.

To Add a Column:

Place the insertion point in a columnadjacent to the location you wish the new column to appear.
Right-click the mouse. A menu appears.
Select Insert Insert Columns to the Left or Insert Columns to the Right. A new column appears.

To Delete a Row or Column:

Select the row or column.
Right-click your mouse and a menu appears.
Select Delete Columns or Delete Rows.

WORKING WITH TABLES

Select the table. A Table Tools Design tab now appears on the Ribbon.
Select the Design tab to access all the Table Styles and Options.
Click through the various styles in the Table Styles section.
Left-click a style to select it. The table style will appear in the document.

You can modify which table styles are displayed. In the Table Styles Options you can select and deselect various table options. For example, you can select Banded Rows and only tables with banded rows will appear in the Tables Styles section.

To Insert a Blank Table:

Place your insertion point in the document where you want the table to appear.
Select the Insert tab.
Click the Table command.
Drag your mouse over the diagram squares to select the number of columns and rows in the table.

Left-click your mouse and the table appears in the document.
Enter text into the table.

Modify a Table Using the Layout Tab

When you select a table in Word 2007, Design and Layout tabs appear under Table Tools on the Ribbon. Using commands on the Layout tab you can make a variety of modifications to the table such as:

Adding and deleting columns,
Adding and deleting rows,
Changing the cell size,
Aligning cell text,
Changing text direction,
Merging and splitting cells,
And More.

USING INDENTS AND TABS

A great way to draw attention to specific text is to indent it. There are several ways in Word that you can indent text; however, it’s important to use these tools appropriately and indent correctly each time. This can save time and make the editing process go smoothly.

To Indent Using the Tab Key:

The most common way to indent is to use the Tab key. This method is best for indenting one line of text, rather than multiple lines.

Place the insertion point to the left of text you wish to indent.
Press the Tab key. This indents the line 1/2 inch by default.

To Use the Indent Commands:

Using the Tab key to indent multiple lines can make formatting difficult if you add or remove text later. Indenting multiple lines is best done using the Indent commands.

Select the text you wish to indent.
Click the Increase Indent command to increase the indent. The default is 1/2 an inch. You can press the command multiple times.

Click the Decrease Indent command to decrease the indent.

To Modify the Default Indent Settings:

Select the Page Layout tab.
Select the text you would like to modify.
Use the arrows or enter text in the fields to modify the Left and Right Indents.

INDENTS AND TABS

To Indent Using the Tab Key:

The most common way to indent is to use the Tab key. This method is best for indenting one line of text, rather than multiple lines.

Place the insertion point to the left of text you wish to indent.
Press the Tab key. This indents the line 1/2 inch by default.

To Use the Indent Commands:

Using the Tab key to indent multiple lines can make formatting difficult if you add or remove text later. Indenting multiple lines is best done using the Indent commands.

Select the text you wish to indent.
Click the Increase Indent command to increase the indent. The default is 1/2 an inch. You can press the command multiple times.
Click the Decrease Indent command to decrease the indent.

To Modify the Default Indent Settings:

Select the Page Layout tab.
Select the text you would like to modify.
Use the arrows or enter text in the fields to modify the Left and Right Indents.

The Tab Selector

The tab selector is above the vertical ruler on the left. Hover over the tab selector to see the name of the type of tab that is active.

The tab options are:

First Line Indent : Inserts the indent marker on the ruler and indents the first line of text in a paragraph.
Hanging Indent : Inserts the hanging indent marker and indents all lines other than the first line.
Left Tab : Moves text to the right as you type.
Center Tab : Centers text according to the tab.
Right Tab : Moves text to the left as you type.
Decimal Tab : Aligns decimal numbers using the decimal point.
Bar Tab : Draws a vertical line on the document.

To Set a Tab Stop to Indent the First Line of Text:

Click the tab selector until the First Line Indent icon is visible.
Left-click at any point on the horizontal ruler. The First Line Indent icon will appear.
Press the Enter key to start a new paragraph and your insertion point will automatically indent to that point.

To move a tab stop once you have inserted it, left-click and drag the tab stop back and forth on the ruler.

You can set the Hanging Indent the the same way; however this tab stop changes all the other lines in a paragraph.

To Set the Left, Center, Right, and Decimal Tab Stops:

Click the tab selector until the tab stop you wish to use appears.
Left-click the location on the horizontal ruler where you want your text to appear.
Press the Tab key to reach the tab stop.

To Use Find and Replace to Replace Existing Text:

Click the Replace command on the Home tab. The Find and Replace dialog box appears.
Enter text in the Find field that you wish to locate in your document.
Enter text in the Replace field that will replace the text in the Find box.
Click OK. The change is made in the document.

You can also use the Find command to locate specific information in a document. For example, if you are working with a twenty page report, it would be time consuming to search the document for a specific topic. You can use the Find command to locate all instances of the word or phrase in the document. This is a great way to save time when working with long documents.

APPLYING STYLES AND THEMES

Styles and themes are powerful tools in Word that can help you create professional looking documents easily. A style is a predefined combination of font style, color, and size of text that can be applied to selected text. A theme is a set of formatting choices that can be applied to an entire document and includes theme colors, fonts, and effects.

To Select a Style:

Select the text to format. In this example, the title is selected.
In the Style group on the Home tab, hover over each style to see a live preview in the document. Click the More drop-down arrow to see additional styles.
Left-click a style to select it. Now the selected text appears formatted in the style.

To Modify a Style:

Select the text in the style you want to change. In this example, we are changing AdWorks Agency, which has the Title style applied.
Locate the style in the Styles group.
Right-click the style and a menu appears.
Left-click Modify and the Modify Style dialog box appears.
Change any of the formatting.
Click OK to apply the modifications to the style.

To Create a New Style:

Click the arrow in the bottom right corner of the Styles group. This opens the Styles task pane.
Click the New Style button at the bottom and a dialog box appears.
Enter a name for the style and make all the formatting decisions.
Select the button beside New Document based on this template, so the style will be available to use in all your documents.
Click OK. The new style will appear in the list.

To Apply a Style Set:

Click the Change Styles command on the Ribbon.
Select Style Set from the menu that appears.
Left-click a style set to select it. The change is reflected in the entire document.

Style sets include a combination of title, heading, and paragraph styles. Style sets allow you to format all the elements of your document at once, rather than formatting your title and headings separately.

To Apply a Theme:

Select the Page Layout tab.
Click the Themes command.
Hover your pointer over a theme to see it displayed in the document.
Left-click a theme to select it.

A document theme is a set of formatting choices that include font styles, sizes, and colors for different parts of the document and a set of theme effects such as lines and fill effects.

To Create a Custom Theme:

Open the document you'd like to format.
Select the Page Layout tab.
Click the Colors command.
Select Create New Theme Colors. A dialog box appears.
Use the drop-down menus to change the colors for each part of the document.
Enter a name for the theme color.
Click Save.
Click the Fonts command.
Select Create New Theme Fonts. A dialog box appears.

Use the drop-down menus to change the fonts in the dialog box.
Enter a name for theme font.

Click Save.
Click the Effects command and select an option from the drop-down menu.
Click the Themes command.
Select Save Current Theme. A dialog box appears.

Enter a theme name and click Save. Now the theme is available to use with other documents.

You can not apply a Theme to a document without applying styles first. Themes look for and replace the

formats of each of the styles.